David L. Boren Awards for International Study

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Boren Fellowship Application Instructions

  1. Before starting the application, read the how to apply section of the Boren Fellowship application. 
  2. Proceed to the online application login. 
  3. Click on User Registration. Your email address will be your User Name.  
  4. Create a password that is at least eight characters and includes uppercase letters, lowercase letters, numeric characters, and non-alphanumeric characters. Choose a secret question and answer.
  5. Add noreply@borenfellowship.org to your safe sender list. All automatic emails will come from this address, including submission confirmation, password resets, and login information for your referees.

Instructions for Part I – Applicant Data

Part I includes nine separate tabs. You can proceed through the tabs by clicking on Save & Continue, or you can skip around by clicking on the tabs themselves.

Personal Data

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  • Questions 1-4 – Name: Enter your complete and legal name.
  • Questions 5-12 - Current Address:
  • Questions 13-18 - Permanent Address: Enter your permanent address. If it is the same as your current address, you may click “copy.”
  • Question 19 - Work Phone Number:  If you are currently employed, enter your work phone number.
  • Question 20 - Email Address:
  • Question 21 - Date of Birth:
  • Question 22 - U.S. Citizen: Indicate if you are a U.S. citizen. Only U.S. citizens may apply for the Boren Fellowship.
  • Questions 23-27 - Naturalized U.S. Citizens: If you are a naturalized U.S. citizen, you must complete this section.
  • Questions 28-29 - Congressional Voting State and District: Indicate the state and the number of your congressional voting district. This information can be found at http://www.house.gov/.
  • Questions 30-31 - Sex and Race/Ethnic Origin: These questions are optional.

Click on Save & Continue to proceed to the next tab.

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Program Information

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  • Question 1 - Program Abstract: Enter a program abstract describing the program for which you are requesting Boren funding. The abstract should be no more than 900 characters, not including spaces.
  • Question 2 - Program Composition: Indicate if you are applying for Boren to fund you for overseas-only study or a combined overseas/domestic program. For more information, please visit http://www.borenawards.org/boren_fellowship/budget.html 
  • Question 3 – Country: Select your primary country of study.
  • Questions 4-5: If you will be studying in more than one country, choose yes and select the appropriate countries. Multi-country comparative studies must be well justified.  
  • Question 6 - Language: Select your primary language of study.
  • >Questions 7-8: If you will be studying more than one language, choose yes and select the appropriate languages.
  • Question 9 - Which of the following elements will your overseas program include? : Select the elements that your overseas program will include. Choices include language study (required), classroom study, academic internship, and research. You may select multiple options.
  • Question 10 - Proposed Overseas Affiliation Type:  Select your proposed type(s) of overseas affiliation(s).
  • Question 11 - Proposed Overseas Affiliation Name: Enter the name(s) of an institution or person(s) with which you might be affiliated while overseas. If this is unknown at the time of application, indicate so.
  • Questions 12-13 - Are you applying to the NSEP African Languages Initiative, and if yes, which program. – Click here for more information.
  • Question 14 - Career Plan: Indicate your career plan upon finishing your education. You should be more specific in the essay.
  • Question 15 - List any descriptive information (specific job title or career choice) about your response to the previous question (limit to 100 characters).

Click on Save & Continue to proceed to the next tab.

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Educational Background

 

List the requested information for up to four colleges and universities attended, starting with the most recent. If you have attended more than four, include the most important from which you received or are receiving a degree. You must also upload corresponding transcripts for each institution. 

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  • Question 1: Are you currently pursuing a graduate or advanced degree (doctoral, master’s, professional)?:

For each instiution you attended, answer the following questions:

  • Question 1: Select the institution you attended.
  • Questions 2-3: Indicate the date you began attending the institution. For your current institution, indicate your expected date of completion. For all past institutions, enter the date of completion.  
  • Questions 4-5 - Degree and Major: Select the degree and major you were seeking while at that particular institution.
  • Questions 6-7 – GPA: Enter your GPA and the maximum GPA at that particular institution. If your institution did not have GPAs enter 0 for each record.  

Click on Save & Continue to proceed to the next tab.

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Employment History

List up to three relevant positions....

 

  • Questions 1-3: Enter the requested information for employer, location, and position.  
  • Questions 4-5: Enter your approximate start and end date.
  • Question 6: Brief Description of Duties
Click on Save & Continue to proceed to the next tab.
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Relevant Activities

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List up to three activities, including volunteer and community service, which are most significant to your proposed program of study, starting with the most recent.

  • Questions 1-2: Enter the requested information for activity and location. 
  • Questions 3-4: Enter your approximate start and end date.
  • Question 5: Enter any relevant comments.  

Click on Save & Continue to proceed to the next tab.

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Overseas Activities

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List up to three relevant overseas activities. 

Question 1-3:
Select the country and the amount of experience in that particular country.

Click on Save & Continue to proceed to the next tab.

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Honors and Awards

Question 1-5: Enter the names and dates of up to five academic, professional, and service honors and awards.

Click on Save & Continue to proceed to the next tab.

Other Information

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  • Question 1: List up to five other fellowships you have applied for this year.
  • Question 2 - How did you learn about the David L. Boren Fellowships? Select from the drop-down menu. 
  • Questions 3-6 - Previous awards: Indicate if you have participated in ROTC, have been an active duty military member and if you have participated in, or been awarded, another Defense Language National Security Education Program Initiative.
Click on Save & Continue to proceed to the next tab.
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Government Agencies and Offices of Interest

Enter up to five government agencies and offices where you would like to work.

Instructions for Part II – Program Proposal

Part II includes two tabs. You can proceed through the tabs by clicking on Save & Continue or by clicking on the tabs themselves.

Essay Questions

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Special instructions for this section:

Enter the title of proposed study plan.

Essays - The application includes three required essays.

 

  • Essays one and two should be no more than 6,000 characters each, not including spaces.
  • Essay three should be no more than 3,000 characters, not including spaces. 

It is recommended that you compose and save your essays in a word processing program. Cut and paste the statements into the online application.

Click on Save & Continue to proceed to the next tab.

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Language Self Assessment

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  • Question 1:
    Select your native language
  • Questions 2-4:
    Assess your ability in the primary language you plan to study during the Boren Fellowship.  
  • Questions 5-16:
    Assess your ability in any other languages you have studied or you speak. You may assess up to four more languages, if applicable.

 

Click on Save & Continue to proceed to Part III.
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Instructions for Part III – Budget Forms

Part III includes three tabs. You can proceed through the tabs by clicking on Save & Continue or by clicking on the tabs themselves.

Budget Forms

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  • Questions 1-2
    Enter your program start and program end date of your Boren-funded period of study. This should include domestic and overseas study.  Your start date may not be earlier than June 1, 2015 or later than March 1, 2016.
  • Questions 3-4
    Enter the overseas start date and overseas end date of your Boren-funded period of study. The overseas start and end date must be the same as, or within, the total program start and end dates.
  • Questions 5-6:
    Enter the total duration of your domestic and overseas Boren-funded study.  Your total overseas duration may not exceed 12 months and your total duration may not exceed 24 months.
Click on Save & Continue to proceed to the next tab. 
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Overseas Program Budget

Visit http://www.borenawards.org/boren_fellowship/budget.html for specific information about developing a budget.

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Enter the cost and description of each line item. If you do not need a particular cost covered, enter zero. If you know another award will be covering a particular cost, enter zero, and indicate which award is covering the cost.  

Overseas Budget Detail
If you cannot fit your budget explanation in the "description" section, use this section to provide additional details.

Click on Save & Continue to proceed to the next tab.

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Domestic Program Budget

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  • Visit http://www.borenawards.org/boren_fellowship/budget.html for specific information about developing a budget. Please note that the Boren Fellowship offers domestic language funding in limited cases.  
  • Enter the costs and descriptions of classes you are proposing that Boren fund. If you do not need a particular cost covered, enter zero.
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Instructions for Online Reference and Language Proficiency Forms

These forms are required for your application to be complete by the application deadline, but you can submit your online application before these are completed.  You can go back and check these references after you have submitted your application.

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The Boren Fellowship application requires that three letters of references be submitted by the application deadline. All references should be entered and submitted online.  

In addition, the online application includes an optional language proficiency form. If you have not yet begun study of the proposed language, your application should not include the language proficiency form.  

Remember to contact your referees and evaluators before entering them into the online system.

From the online application, proceed to Reference and Language Proficiency Forms, located on the left side navigation.

  • Click on Add New Reference  
  • Complete Reference Information and click on Save Reference
  • Repeat these steps for your other two referees.  
  • Select the referees’ names and click on Send Referee Auto-generated email. The referee will then get an email from Boren with directions for completing the online reference.
  • Follow the same directions for the language proficiency form section of the page. Remember that you cannot enter a language evaluator until you have selected a language in the program information section of the application.  
  • Periodically check your reference list to see if the referees have completed the reference. You may edit referee information any time before the reference has been completed.  As the applicant, you are responsible for ensuring that all letters and evaluations are completed.
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Instructions for Uploading Transcripts

You may upload transcripts for up to four undergraduate and graduate institutions. The transcripts should correspond with the institutions that you entered into the educational background section. You should not attempt to upload transcripts until the educational background section is complete.

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Acceptable transcripts must be official transcripts, student copies of official transcripts, or photocopies of official transcripts. Degree progress reports and web-based transcripts printed directly from your online student account are not acceptable. If you are recommended for a Boren Fellowship, IIE will require original, sealed, and official transcripts at that time. Additional information will be provided to recommended candidates.

To add a transcript, click on the below link for the respective college or university When the new page opens, click "browse" to find the file that you would like to upload. Once you have found the file click "open" and then click "save" to add it to your application. After saving the transcript, click “view” to review the transcript.

 


Only transcripts may be uploaded. Uploading other documents will jeopardize your Boren Fellowship application.

For information about acceptable file formats, compressing documents, and other hints please below.

Acceptable File Formats

The Boren Fellowship application accepts the following formats: PDF, DOC, DOCX, JPG and JPEG.  

Converting a Paper Document into an Electronic File

To convert a paper document into an electronic file, you will need a scanner. When you scan your image you should save the document in one of the accepted image formats listed above. THE MAXIMUM FILE SIZE is 2 mb per transcript.  

Reducing File Size of Scanned Documents

  1. Remove unnecessary colors to reduce file size. Whenever possible save the picture in black and white.
  2. Save the image in a high compression picture format such as jpg, if your document is appropriate for that format.
  3. Lower the resolution when scanning your documents or reduce the height and width of the image. You should then verify that your scan is still readable.
  4. Compress your file. Please refer to the documentation that comes with your software for detailed instructions. PDF’s, for example, are often simple to compress.

Merging Files to Create One PDF

  1. Start Adobe Acrobat.
  2. From the "File" menu, choose "Create PDF", then choose "From Multiple Files".
  3. A new dialog box opens so that you can add the files you want to combine. Click the "Browse" button, navigate to find each file, and click the "Add" button to select it.
  4. When you have listed all the files to be included, use the "Move Up" and "Move Down" buttons to rearrange the order of the files or the "Remove" button to delete a particular file.

Security Settings on PDF’s

If your PDF contains security settings, you may experience problems uploading the document. To resolve this issue please follow these instructions:

  1. Print out the original document onto paper
  2. Use a scanner to scan the printed document onto your computer
  3. Save the scanned document under a valid file format
  4. Upload the document onto your Online Application
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Instructions for Uploading Letter of Affiliation

If possible, applicants should upload a letter from an academic institution, research institute, non-governmental organization, and/or an individual who is aware that the applicant is planning study and/or research in that country and is willing to assist the applicant in coordinating his or her plans.

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To add letters of affiliation to the online application, click the "browse" button in the affiliation section below to find the PDF you would like to upload. Once you have found the file click "open” and then click "save" to add it to the application. After uploading the file, click "view to confirm".

The system will only accept files that are no greater than 1MB. In order for it to upload properly, you may need to compress your file. You can compress a PDF file by opening it with the latest Adobe Software and following these instructions.

  1. Once you have opened the PDF file, go to "Document".
  2. After this, click on "Reduce File Size".
  3. Then, you'll see an option that says- "Make compatible with".
  4. Go for "Retain existing" and click "OK".
  5. Save the reduced PDF file either using the same file name or some other file name (i.e. with "compressed" in the name) and then click "OK" to start compressing. This is done to make certain that the existing document is not harmed.
If you need to merge files to create one PDF to upload, please follow these instructions:
  1. Start Adobe Acrobat.
  2. From the “File” menu, choose "Create PDF", then choose "From Multiple Files".
  3. A new dialog box opens so that you can add the files you want to combine. Click the “Browse” button, navigate to each file, and click the "Add" button to select it.
  4. When you have listed all the files to be included, use the "Move Up" and “Move Down” buttons to rearrange the order of the files or the "Remove" button to delete a particular file.

Only letters of affiliation may be uploaded. Uploading other documents will jeopardize your Boren Fellowship application. 

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Submit Application  

  1. Before submitting the application, click on preview. Read through your application and ensure that there are no errors. 
  2. Proceed to submit application.
  3. Read the agreement, and click on submit application.
  4. If any mandatory fields are missing, you must complete them before the application can be submitted.
  5. Remember that all online parts of the application must be submitted by January 27, 2015 at 5:00 p.m. EST. This includes up to four uploaded transcripts, three online reference forms, the optional online language proficiency form, and the optional uploaded letter of affiliation. See the how to apply section of the website for more information.